Teams · HR
For HR teams
One record per employee
Staff absences stored where you need them most
Your single central record should be a live view, not a quarterly audit exercise.
Relevant feature areas
1 key areas, one unified platform
01 — Feature area
People & admin
Contacts, permissions, invitations and audit trails for every adult and student in the school.
One place to decide who can see what, and a record of everything they did with it.
Contacts & approvers
Manage and export parent and staff contact details ready for comms and mail merge, and assign roles such as Event Approver, Message Approver and Attendance Officer. The parents list surfaces email delivery issues, parental responsibility and last login for every guardian, while special roles such as Attendance Officer, Duties Manager and Room Manager add capabilities on top of a staff member's base permission level without removing anything else.
Staff permissions
Fine-grained permissions, including special roles. Admin, Teacher and Restricted teacher levels set base access to events, calendars, students and settings, with department and division assignment narrowing what each person sees; a staff member can hold multiple special roles at once, and permission changes take effect immediately without needing to log out.
Staff users, including peripatetic/restricted teachers
Limited visibility and permissions for visiting staff. Restricted teachers can only see the groups and events where they are explicitly assigned as a teacher, with all data queries filtered automatically at that level, so they cannot browse the full student list, other staff's calendars or school-wide reports.
Account management & invites
Manage accounts and send invitations. Accounts can be created via MIS sync, manual entry or parent self-registration with a child's passcode, and support email/password, Microsoft or Google SSO; individual or bulk invitations can be sent and resent, and pending, active and inactive-email statuses are visible in the staff and student lists. Each contact record shows priority, title, relationship, phone, address and email, with a clear "Not yet registered" state and one-click options to send an invitation, send an email or trigger a notification.
Staff absence & leave
HR and staff absence officers receive leave requests routed automatically by division, so each team only sees the cases it owns, and can approve or decline with a note and supporting documentation on the employee record. Approved absence flows straight into cover management, where cover is assigned from a ranked list showing each teacher's availability, weekly and yearly utilisation and when they last covered.
Admissions
Manage the admissions process. Schools configure their own custom stages, each with an optional MIS writeback mapping, attached forms and a personalised email using merge fields; a public admissions form captures enquiries without a login, and iSAMS schools can sync prospective students and write status changes back to their MIS automatically.
Audit logs
Attendance changes, messaging and approvals logged for accountability. The activity log records who did what and when, including lesson edits, attendance changes and group membership changes, with before-and-after detail available for many entries and filtering by date range or keyword search.
